Closing date
People & Safety Advisor
People & Safety Advisor
What are we looking for?
- Diploma in Human Resources, Occupational Health & Safety, or a related field
- CHRP or health and safety certification/designation considered an asset
- Completion of health and safety training considered an asset
- Valid class “G” license, required
- Minimum two (2) years of related experience in an HR and/or health and safety environment
- Experience in a municipal or public sector environment considered an asset
- Strong attention to detail with a high level of accuracy in documentation, data entry, reporting, and record management.
- Working knowledge of occupational healthy and safety legislation and related federal and provincial employment legislation.
- Ability to interpret legislation, policies, and procedures for administrative and compliance purposes.
- Strong problem-solving skills with the ability to identify issues, assess risks, and recommend practical solutions.
- Excellent verbal and written communication skills with the ability to communicate clearly and professionally with employees, management, external agencies, and the public.
- Strong interpersonal and people skills with the ability to build positive working relationships and support employee engagement initiatives.
- Ability to work independently, manage competing priorities, and meet deadlines with minimal supervision.
- Proficiency with Microsoft Word, Excel, and common office software, as well as comfort working with digital records and information systems.
What will you be doing?
- Coordinate and maintain the Municipality's occupational health and safety program in compliance with applicable federal and provincial legislation.
- Review, update, and maintain health and safety policies, procedures, and programs to ensure legislative compliance and best practices.
- Schedule, attend, and support Healthy and Safety Committee meetings.
- Coordinate and document workplace inspections, hazard assessments, and corrective actions.
- Coordinate and participate in workplace incident and accident investigations.
- Maintain all required health and safety records, including training, inspections, incidents, and WSIB documentation.
- Assist with WSIB reporting, claims administration, and return to work program, as required.
- Coordinate mandatory and job-specific health and safety training (e.g., WHMIS, First Aid, Safe Driving, or other required programs)
- Create, post, and manage all job postings across appropriate platforms.
- Maintain applicant tracking records, resumes, and recruitment documentation in accordance with retention requirements.
- Coordinate interviews, testing, and reference checks as directed; occasionally lead or co-lead candidate interviews, as assigned.
- Ensure recruitment and onboarding practices meet AODA Employment Standard requirements, including notifying applicants of available accommodations.
- Maintain, digitize, and organize personnel files, ensuring confidentiality and compliance with privacy requirements.
- Maintain individual accommodation plans and workplace emergency response information for employees with disabilities, as required.
- Administer and maintain the Employee ID system and related records.
- Coordinate and deliver employee onboarding and orientation session, as directed.
- Enroll employees in benefit and pension programs, maintain accurate records, and respond to employee inquires related to benefits and pension plans.
- Create, process, and maintain personnel documentation including pay change forms, benefit change forms, and employment status updates.
- Assist with year-end audit requirements related to HR, benefits, pension, and payroll administration.
- Act as a point of contact for employees regarding health and safety programs, training requirements, and HR administrative processes.
- Responsible for administering and tracking costs related to health and safety training, employee training programs, staff engagement activities, and HR-related services with approved budgets.
- Required to handle highly confidential employee, payroll, health, safety, and personal information with discretion and professionalism.
- Ensure all records are maintained in compliance with applicable privacy legislation, municipal polices, and record retention requirements.
This posting highlights key responsibilities and qualifications and is not intended to be a comprehensive list of all duties, responsibilities, or requirements of the position.
37.5 hours per week - $43.84 per hour. This is a full-time, permanent position.
Only those candidates selected for an interview will be contacted.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection. Any queries relating to the collection of personal information should be directed to the Office of the Clerk. For additional information, visit our website at www.siouxlookout.ca.
The Municipality of Sioux Lookout is committed to fostering equity, diversity, and inclusion, and welcomes applications from all qualified individuals, regardless of race, gender, sexual orientation, disability, or other factors, as we strive to create a diverse and inclusive workplace.
Accommodations are available upon request at all stages of the hiring process.