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Closed Meeting Investigations

Municipal Councils must conduct business only at meetings that are open to the public but there are some exceptions where we have closed meetings.

Members of the public have the right to complain if they feel the Municipality held a closed meeting that did not follow the rules/ exemptions listed in the Municipal Act, 2001, Section 239.2 (1) or with any procedure By-laws under Subsection 238 (2).

Our Municipality has appointed an independent person to investigate any complaints made to him by the public about closed meetings. His duties include:

  • Conducting an investigation when he receives a complaint about a meeting or part of a meeting that is closed to the public
  • Determine whether the meeting complied with the Municipal Act/Municipal Procedure By-law
  • Report the results of the investigation

Mr. Paul S. Heayn is our current appointed Closed Meeting Investigator.

How to submit a complaint

Any corporation or member of the public can submit a complaint to the investigator about a meeting or part of a meeting that is closed to the public. Complaints are always confidential. To submit a complaint, follow these steps:

  1. Download and print the Municipal Closed Meeting Complaint Form. The form is also available at the Customer Service Desk at the Municipal Office or from Mr. Paulson (contact information below).
  2. Complete the form including ALL information fields. Provide as much information as possible. If you do not complete the form the investigator will not accept it.
  3. Mail or deliver the form to Mr. Heayn in a sealed envelope (faxed or emailed forms are not accepted):

Mr. Paul S. Heayn 
41 Clearwater Cres.
Dryden On, P8N 3H8

Municipal staff must not see or forward complaints. Only the investigator should receive complaints. The details of the procedure the investigator follows once he receives a complaint is detailed in Policy No. 1-1 below.

More information

Municipal Act, 2001 - Includes what Ontario municipalities are responsible for, how they must be accountable to the public and what powers they have.

Policy 1-1, Closed Meeting Investigation Policy and Procedure - outlines the full details of the complaint procedure and the policies the Municipality must follow when dealing with a closed meeting investigation.

© 2014 Municipality of Sioux Lookout