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2020 Municipal By-election

Contact(s)

Municipality of Sioux Lookout
25 Fifth Avenue,
P.O. Box 158
Sioux Lookout, ON
P8T 1A4
Phone: 807-737-2700


 

 

 MUNICIPALITY OF SIOUX LOOKOUT BY-ELECTION 2020

 

Frequently Asked Questions (FAQs):

  1.   Where can I go for help regarding the 2020 Municipal By-Election?

  2.   When is the 2020 Municipal By-Election?

  3.   What are the criteria to be an “eligible elector”?

  4.   For which office can I vote?

  5.   How is the 2020 Municipal By-Election being conducted?

  6.   How does Internet & Telephone Voting work?

  7.   When can I vote?

  8.   Where can I vote?

  9.   I don’t have a computer or a phone.  Where can I go to vote?

10.   Are there Advance Polls or Proxy Voting?

11.   Am I on the Voters' List?

12.   What if my name is not on the Voters' List?

13.   What’s the deadline for getting on the list in order to be able to vote in the 2020 By-  Election?

14.   What do I need to vote?

15.   What is a Voter Instructions Letter (VIL)?

16.   Who will get a Voter Instruction Letter (VIL) with a PIN to vote in the election?

17.   When will I get my Voter Instructions Letter (VIL)?

18.   Once I have my Voter Instructions Letter (VIL) and my PIN, do I need to register in                      advance if I wish to vote?

19.   How do I find out who the candidates are?

20.   If I am a voter with a disability, e.g. deafness, blindness, or a mobility disability, can                  someone help me with the voting process?

21.   I didn’t receive a Voter Instructions Letter (VIL).  What do I do?

22.   Why would I not get a Voter Instructions Letter (VIL) in the mail?

23.   I will be out of the country starting December/January and won’t be in town to receive my Voter Instructions Letter (VIL).  Can I still vote?[RM1] 

24.   What if I lose my Voter Instructions Letter (VIL) or someone steals it?

25.   Is it possible that I would be sent more than one Voter Instructions Letter (VIL) and PIN?

26.   What if I didn’t get added to the Voters' List in time to get my Voter Instructions Letter               (VIL)?

27.   What if I have my VIL, I try to vote, and it doesn’t work?

28.   What do I do if the phone line is busy when I call and try to vote?

29.   Once a vote has been “confirmed,” can it be changed?

30.   Can anyone tell how I voted if they know my PIN?  What security measures are in place            to ensure my vote remains secret?

31.   If someone calls me and asks for my PIN, what should I do?

32.   Could someone steal my PIN and vote it?

1.   Where can I go for help regarding the 2020 Municipal By-Election?

  • Members of the public can contact the Sioux Lookout Municipal Office (Clerk’s Department), 25 Fifth Avenue, at any time during regular business hours, (807) 737-2700

 

2.   When is the 2020 Municipal By-Election?

  • The Municipality of Sioux Lookout will have a Voting Period which will commence on
    Monday, January 20, 2020
     at 8:00 a.m. to January 27, 2020 to 8:00 p.m. Eligible electors can vote at any time during the Voting Period.

 

3.   What are the criteria to be an “eligible elector”?

  • A person is entitled to be an elector if, on Voting Day, Monday, January 20 2020, he/she:
    • resides in the local municipality or is the owner or tenant of land in the local municipality, or the spouse of such owner or tenant;
    • is a Canadian citizen;
    • is at least 18 years old; and
    • is not prohibited from voting under subsection 17(3) of the Municipal Elections Act, 1996, or otherwise, by law.

 

4.   For which office can I vote?

  • Councillor-At-Large – One (1). This municipal by-election is being held to fill the recently vacated seat of Councillor-at-Large for the remainder of Council’s 2018-2022 term, which will end on November 15, 2022.

 

5.   How is the 2020 Municipal By-Election being conducted?

  • Sioux Lookout’s 2020 Municipal By-Election will be conducted by internet and telephone voting.  There will be no paper ballots. There will be an on-line kiosk available at the Municipal Offices (Clerk’s Department) for anyone requiring assistance.

 

6.   How does Internet & Telephone Voting work?

  • Internet Voting:
    • Voters will receive a website address and a Personal Identification Number (PIN) in their Voter Instructions Letter. The website address takes voters to the Sioux Lookout Municipal Elections voting website.  A voter will enter their PIN and year of birth to authenticate their identity and verify that they are eligible to vote/on the Voters List and have not yet voted.  If authentication is successful, the voter may click on the current election link and a tamper-proof electronic ballot will appear. The voter will indicate their candidate selections by clicking on the appropriate box(es) beside the name(s) of the candidate(s) they wish to vote for.  When their selections are completed, the voter “confirms” their selections and “submits” the ballot.  When the voter submits a ballot, the results are encrypted and kept anonymous. The voter is issued a receipt number and is now blocked from voting in this election again. The system never allows a voter to vote twice.
    • Telephone Voting
      • Voters will receive a toll-free telephone number and Personal Identification Number (PIN) in their Voter Instructions Letter.  Voters call the phone number and are prompted to authenticate their identity by entering their PIN and year of birth using a touch-tone dial pad. The system checks whether or not they have voted.  If they have not voted, the system will start to read the list of candidates.  The voter makes their selections, one at a time.  Once voting is completed, the voter is requested to confirm their choices. When the voter confirms a ballot, the results are encrypted and stored anonymously. The voter is issued a receipt number (accessible only online) and is now blocked from voting in this election again. The system never allows a voter to vote twice.

 

7.   When can I vote?

  •  Eligible Voters will be able to vote anytime during the Voting Period, starting Monday, January 20, 2020 at 8:00 a.m. and ending on January 27, 2020 at 8:00 p.m.   

 

8.   Where can I vote?

  • You can vote from the convenience and comfort of your own home or from any computer, laptop, tablet, cell phone, or touch-tone phone. 
  • Also see next question.

 

9.   I don’t have a computer or a phone.  Where can I go to vote?

  • An Online Voting Kiosk has been established at the Sioux Lookout Municipal Office. You will have access to a computer and be able to vote during the Voting Period.
    • Sioux Lookout Municipal Office, 25 Fifth Avenue, during regular business hours, for the full Voting Period:  8:00 a.m., Monday January 20, 2020 to 8:00 p.m., Monday, January 27, 2020 (Voter Help Centre; public voting available)

10.   Are there Advance Polls or Proxy Voting?

  • Because the election is being conducted via internet and telephone and voters can vote any time during the Voting Period – 8:00 a.m., Monday, January 20 to 8:00 p.m., Monday, January 27 – there will be no Advance Polls or Proxy Voting. 

11.   Am I on the Voters List?

12.   What if my name is not on the Voters list? 

  • Go to 'Are You on the Voters' List?' and complete the web form to find out if you’re on the Voter's List. 
  • If you are not on the list, please come into the Municipal Office, 25 Fifth Avenue, Clerk's Department, to register. 

 

13.   What’s the deadline for getting on the list in order to be able to vote in the 2020 Municipal By-Election?

  • The deadline for getting added to the Voters' List is 7:50 p.m., Monday, January 27, 2020.  We would suggest, however, that you not wait until the last minute.

 

14.   What do I need to vote?

  • You will need your Personal Identification Number (PIN), which can be found in you Voter Instructions Letter (VIL), and your year of birth.
  • To vote via the internet, you will need a computer, laptop, tablet or cell phone, and access to the internet.  To vote via telephone, you will need access to a phone with a touch-tone dial pad or a cell phone.

 

15.   What is a Voter Instructions Letter (VIL)?

  • A Voter Instructions Letter (VIL) contains information you require to Vote in the 2020 Municipal By-Election, including your Personal Identification Number (PIN) and the list of candidates being elected.

 

16.   Who will get a Voter Instruction Letter (VIL) with a PIN to vote in the election?

  • All eligible electors on the official Voters' List provided by the Municipality.

 

17.   When will I get my Voter Instructions Letter (VIL)?

  • Electors can expect to recieve their Voter Instructions Letter (VIL) in the mail between January 9 to January 13, 2020.

 

18.   Once I have my Voter Instructions Letter (VIL) and my PIN, do I need to register in advance if I wish to vote?

  • No.  There is no registration required.

 

19.   How do I find out who the candidates are?

  • Your Voter Instructions Letter (VIL) includes the list of candidates. You can also find them here:

 

20.   If I am a voter with a disability, e.g. deafness, blindness, or a mobility disability, can someone help me with the voting process?

  • Electronic voting allows increased rights of privacy to voters with physical challenges that make traditional voting at polling stations more difficult.  Sight-impaired voters can make use of the telephone and hearing-impaired voters can use the internet to vote with little or no assistance required from others.  However, if you need assistance, you may ask family, friends, or others for assistance if you’re voting from home.

 

21.   I didn’t receive a Voter Instructions Letter (VIL).  What do I do?

  • If you haven’t received a VIL by approximately January 13, 2020, you can go to the Municipal Office, 25 Fifth Avenue, for assistance. 
  • If you are not on the Voters List, you will have to be added first, provided you are an eligible elector.  Please bring your ID; for acceptable ID, please click here.
  • Upon confirmation of your identify and eligibility, Election Staff will be able to print a VIL with a PIN.

 

22.   Why would I not get a Voter Instructions Letter (VIL) in the mail?

  • There could be a few reasons you didn’t get a VIL in the mail:
    • Your name was not on the Voters List at the time the VILs were prepared.  Reasons for this might be that:
      • you are new to town; or
      • you have moved within the Municipality and your old address was removed from the Voters List (by the Municipal Property Assessment Corporation (MPAC) and your new address was not included on the List.
      • A VIL may have been mailed to you and it has been delayed for some reason in the mail system.

 

23.   I will be out of the country and won’t be in town to receive my Voter Instructions Letter (VIL).  Can I still vote?

  • Yes!  If you are on the Voters List and would have received your VIL if you were in town:
    • As of the [date to be determined], you can go to the Municipal Office, 25 Fifth Avenue, for assistance.  (However, if you are leaving prior to the first week of January, please contact the Clerk’s Department, 737-2700.)  Upon confirmation of your identify and eligibility, Election Staff will be able to print a new VIL with a PIN.  However, when a new VIL is printed for you, it will destroy the previously-assigned PIN and generate a new one.  Therefore, only the most recently-generated PIN will be usable.  Voters who receive a letter printed at the Municipal Office after [date to be determined] will need to discard the original, mailed letter if it does reach them in time, since the PIN on the mailed letter will have become invalid.
  • If you were not on the Voters List and were added after the VILs were prepared:
    • As of the [date to be determined], you can go to the Municipal Office, 25 Fifth Avenue, for assistance.  Upon confirmation of your identify and eligibility, Election Staff will be able to print a VIL with a PIN.

 

24.   What if I lose my Voter Instructions Letter (VIL) or someone steals it?

  • You can go to the Municipal Office, 25 Fifth Avenue, for assistance.  Upon confirmation of your identify and eligibility, Election Staff will be able to print a new VIL with a PIN.  However, when a new VIL is printed for you, it will destroy the previously-assigned PIN and generate a new one.  Therefore, only the most recently-generated PIN will be usable.  Voters who receive a letter printed at the Municipal Office after [date to be determined] will need to discard the original, mailed letter if it they find it, since the PIN on the mailed letter will have become invalid.

 

25.   Is it possible that I would be sent more than one Voter Instructions Letter (VIL) and PIN?

  • It is possible, but not likely.  If you received more than one VIL/PIN, it is because your name appeared on the Voters List more than once.  This rare situation might occur if you changed your place of residence and have been enumerated in both locations or you own more than one property in the voting area (e.g. a house and a cabin).  You are permitted to vote only once in a municipality and you should only cast a vote using the PIN associated with your primary place of residence.  Return the additional VIL/PIN to the Municipal Clerk (Municipal Office) and they will disable this PIN, rendering it unusable for the election, and update the Voters List for the future.
  • You may also receive additional VIL/PIN for someone else in your household, e.g. a student (18 years or older) who is away at school.  The student is eligible to vote in the election where his/her permanent residence is and also where he/she is attending school.  However, you may not use his/her PIN to vote on his/her behalf if he/she is away at school.  It is illegal to do so. 

 

26.   What if I didn’t get added to the Voters List in time to get my Voter Instructions Letter (VIL)?

  • If you haven’t received your VIL by [date to be determined], you can go to the Municipal Office, 25 Fifth Avenue, for assistance.  Upon confirmation of your identify and eligibility, Election Staff will be able to print a VIL with a PIN.

 

27.   What if I have my VIL, I try to vote, and it doesn’t work?

  • Try re-entering the PIN and your year of birth again. 
  • If it still doesn’t work and/or the system shows that you have already voted, and you have not, contact the Election Help Desk.  This number is shown on the top right hand side of the voting website.

 

28.   What do I do if the phone line is busy when I call and try to vote?

  • If the phone lines are busy, simply hang up and call back a short time later.  Voters will be able to connect to the system over the course of the Voting Period (7 days).

 

29.   Once a vote has been “confirmed,” can it be changed?

  • No.

 

30.   Can anyone tell how I voted if they know my PIN?  What security measures are in place to ensure my vote remains secret?

  • No.  The system does not track how a particular PIN has voted, only that the PIN has been used to cast a vote.
  • Simply Voting, the system Sioux Lookout is using for the internet and telephone voting service, was designed from the ground-up to eliminate the risk of electoral fraud. Voters who by-pass authentication or have already voted are denied access to the ballot, and ballots are checked for validity before being accepted. Nobody could ever find out what a particular voter has voted since when a voter confirms a ballot, the results are encrypted and stored anonymously.
    • Communication between your computer and the voting website is encrypted with TLS 1.2. Simply Voting’s servers are "hardened" and are routinely subjected to PCI Compliance security scans. Their application code adheres to guidelines set out by the Open Web Application Security Project.

31.   If someone calls me and asks for my PIN, what should I do?

  • Do not give your PIN to anyone who may call or approach you for the number!  You should treat your voting PIN with the same level of secrecy and confidentiality you reserve for your bank card's PIN. 

32.   Could someone steal my PIN and vote it?

  • Stealing and opening another person’s mail is illegal.  It is also illegal to represent yourself as another person and steal their right to vote in an election.  Both of these acts are illegal and have penalties defined by law.
  • If you know someone has voted your PIN illegally, you should report it to an Election Official.  You can obtain a replacement PIN to cast your vote by presenting yourself to an Election Official (at the Municipal Office), swearing/affirming an affidavit that the PIN assigned to you was not voted by you but by someone else, and providing proper identification.

© 2014 Municipality of Sioux Lookout